Connecting your POS to Xero means sales, refunds and expenses reach your accounts without anyone retyping them, with cash and M-Pesa kept apart so your accountant can reconcile against the till. WebpinnPOS does this for QuickBooks Online today; Xero is coming soon, and you can join the Xero waitlist.
Why Kenyan Businesses Use Xero
Xero is a cloud-based accounting platform used by small and medium businesses globally. In Kenya, it has gained adoption among businesses that work with accountants or bookkeepers who are familiar with cloud accounting software. Xero's key features for Kenyan businesses include:
- KES as a home currency, with multi-currency for businesses that also trade in USD
- Bank reconciliation, including importing bank statements
- Invoicing and accounts receivable tracking
- Financial reports including profit and loss, balance sheet, and cash flow statements
What a POS-to-Xero Integration Does
Without an integration, the workflow looks like this: the cashier processes sales in the POS, then at the end of the day or week someone types the totals into Xero. It is slow and error-prone: figures get transposed, the split between cash and M-Pesa gets lost, and Xero stops matching the till.
With WebpinnPOS connected, each sale reaches Xero on its own, a minute after the customer pays, with the right amount, date and payment account. Your accountant reviews instead of retyping.
Xero in WebpinnPOS: Coming Soon
WebpinnPOS sends sales, refunds and till expenses to QuickBooks Online today. Xero is next, and it will work the same way: each sale posted as it happens, the money in the account for how the customer paid, and refunds and expenses included.
We are switching it on once enough shops ask for it. If your accountant works in Xero, leave your email on the waitlist, or press Join the waitlist on the Xero card under Integrations if you already use WebpinnPOS. Until then, you can export your sales report from Reports for your accountant.
Xero vs QuickBooks for Kenyan POS Integration
Both are good choices. The choice usually comes down to your accountant's preference. QuickBooks has strong brand recognition in Kenya and is widely used by local accounting firms. Xero has a modern interface and a strong partner network. WebpinnPOS connects to QuickBooks Online today, and Xero is coming soon.
See the QuickBooks POS integration guide and the sales reports guide for related context.